Managing Advanced Balance

The Advanced Balance feature in BillBook helps you track prepaid amounts from customers and suppliers.

What is an Advanced Balance?

• Advanced Balance (to Customers) – The total amount your business owes to customers (e.g., refunds, prepayments).
• Advanced Balance (to Suppliers) – The total amount suppliers owe to your business (e.g., prepaid orders, deposits).

Adding an Advanced Balance

• Go to → Contacts → Customers/Suppliers
• Click on the Actions button next to the contact.
• Click Pay to open the Add Payment popup.
• Enter the amount to be added as an advanced balance.
• Click Save.

Making Sales or Purchases Using Advanced Balance

Once an advanced balance is added, you can use it while making a sale or purchase:

• Create a new Sale/Purchase
• Select the Customer or Supplier with an advanced balance.
• In the Payment Section, choose the Advanced Balance option.
• Save to complete the transaction.

Note: The payment will automatically deduct from the existing advanced balance.