Adding Opening Balance & Payments
Last updated: 15 February 2025 · 1 min read
Managing opening balances helps keep your customer and supplier accounts accurate when transitioning to BillBook from another system.
What is an Opening Balance?
An Opening Balance is the amount a customer or supplier owes at the start of using BillBook.
- Customer Opening Balance = Amount the customer has to pay you.
- Supplier Opening Balance = Amount you have to pay the supplier.
Example: If you're migrating data from another software, the opening balance should match the outstanding amount from the previous system.
Adding an Opening Balance
- Go to → Contacts → Add Supplier/Customer
- In the Add Contact screen, find the Opening Balance field.
- Enter the amount they owe or you owe.
- Click Save.
Tip: You can also edit an existing contact and update their opening balance.
Viewing Opening Balance & Payments
Go to the List Supplier/Customer view on the selected contact. You will see:
- Opening Balance (Initial amount)
- Opening Balance Due (Remaining amount)
Paying or Receiving Opening Balance Payments
- Go to List Customer/Supplier → Actions → Pay
- A payment popup will appear.
- Enter the amount paid/received.
- Save to record the payment.