BillBook makes it easy to add, manage, and track products in your business. You can create single, variable, and bundle products, manage stock levels, and even assign barcodes for quick identification! 🚀

➕ Adding Products #

✅ Go to → Products → Add Products
✅ Fill in the product details:

• Product Name 🏷️
• Brand 🏭
• Units 📏 (e.g., piece, kg, liter)
• Category & Sub-category 📂
• SKU (Stock Keeping Unit) 🔢
  • Enter a unique SKU or leave blank to auto-generate.
  • You can also add a prefix for auto-generated SKUs.
    ✅ Select Barcode Type (Recommended: C128) 📊

💡 Want to change the default SKU length?
1️⃣ Open pos\app\Utils\ProductUtil.php
2️⃣ Find the function ‘generateProductSku’
3️⃣ Change the default value from 4 to any required length

✅ Stock Settings

• Not for Selling 🚫 – If enabled, this product won’t appear in POS or Sales Screen.
• Alert Quantity 🔔 – Set an alert when stock reaches a low level.
• Manage Stock ✅ – Enable if you want BillBook to track stock levels.
  • Disable for services like repairs, haircuts, or software development.

✅ Business Location 🏬 – Choose where this product can be sold or purchased.
✅ Applicable Tax 💰 – Select the correct tax rate for the product.

📦 Product Types #

1️⃣ Single Product 🛍️ #

• Choose this type if the product has no variations (e.g., a notebook).
• Enter the selling price (including/excluding tax) and profit margin.
• BillBook auto-calculates the price based on profit margin.

2️⃣ Variable Product 🎨 #

• Use this if the product has multiple variations (e.g., size, color, design).
• Example: A T-shirt with Red/Blue/Green colors and S/M/L sizes.
• Steps:
  ✅ Go to Products → Variations
  ✅ Create variation templates (e.g., Size, Color)
  ✅ Select variations from the dropdown when adding the product.

💡 Tip: Click the double tick ✅ to apply the same price or profit margin to all variations!

3️⃣ Combo or Bundle Product 🎁 #

• A combo product combines multiple items into one.
• Example: A Computer Set can include:
  • 🖥️ 1 PC Monitor
  • 💾 1 PC CPU
  • ⌨️ 1 Keyboard
  • 🖱️ 1 Mouse

💡 How Bundle Stock Works?
If you have 5 PC Monitors, 4 CPUs, 10 Keyboards, and 50 Mice →
The stock for the Computer Set will be 4 (based on the lowest stock item).

📌 Important Notes:

• Bundle products CANNOT be purchased—only individual items in the bundle can be bought.
• When you sell a bundle, stock is automatically deducted from individual items.

✅ Click “Save” 💾

🛍️ Adding Products with Multiple Variations #

For products with multiple variations (e.g., a shirt with Color + Size), you have two solutions:

✅ Solution 1: Create Combined Variations #

• Create a variation like “Color-Size”
• Add values: Red-Small, Red-Medium, Red-Large, Blue-Small, etc.

✅ Solution 2: Create Multiple Products #

• Add a separate product for each color (e.g., Shirt-Red, Shirt-Green).
• Use Size as the variation under each product.
• Use Duplicate Product action to copy product details quickly!

💡 Tip: In BillBook version 5 and above, you can select only required variation values in the product screen!

📌 Assigning or Removing Locations for Multiple Products at Once #

✅ Go to → List Products
✅ Use bulk actions to assign/remove locations quickly.

🔄 Deactivating & Activating Products #

✅ Use the List Products screen to enable/disable products when needed.

📑 Using Product Barcodes #

💡 Want to use existing product barcodes instead of generating new ones?

✅ When adding a product, enter the barcode number in the SKU field.
✅ This barcode will now be used to identify the product in POS, Sales, Purchases, and Reports.

How to Add a Product That Already Has a Barcode?
1️⃣ Go to Add Products
2️⃣ Fill in all the product details
3️⃣ In the SKU field, scan or enter the existing barcode number
4️⃣ Click Save 💾

📊 Managing Product Stock #

You can add product quantity in 3 ways:

1️⃣ Adding Opening Stock #

• If you are shifting from another system, enter the existing stock as Opening Stock.

2️⃣ Adding Purchases #

• Stock levels increase when you record purchases from suppliers.

3️⃣ Manufacturing Products 🏭 #

• If you manufacture products, enable the Manufacturing Module for stock tracking.

With BillBook’s Product Management, you can efficiently track inventory, manage pricing, handle variations, and use barcodes for faster processing! 🚀📦

Let me know if you need any refinements! 😊